Resigning Without Burning Bridges

Burnt bridges mean more than being unable to return if you become interested in working for that company again. Resigning in an unprofessional manner will destroy your good references, both formal (like letters) and informal (what’s said over lunch with clients).

First of all, you need to check your contract. Between two and four weeks is a standard notice period. Be prepared to work throughout that time, although some companies have policies of ending work immediately upon resignation, no matter what the contract says. However, if your company chooses to enforce the notice period, you have a legal obligation to work for that period of time. Verbal contracts count. You can be held liable for obligations even if they were not written out.

Second, ask your boss for a meeting. Prepare what you want to say ahead of time and stick with it. Stay calm and play nice. Remember, telling your soon-to-be-ex-boss that he or she is a horrible person and the reason you want to quit is a definite do not. Be polite, and simply tell them that you are ready for a change of pace, or something equally diplomatic. Tell your boss that you’re willing to tie up your loose ends. Ask if a co-worker will be assigned to your projects and offer to transfer any notes, details, etc. to that individual.

Third, write a formal resignation letter. This can be prepared ahead of time and be presented to your boss, but no matter when you hand it over, put it in writing. Include the following:

• Your name
• The current date
• The effective date of your resignation
• The notice period
• Your boss’ name

If you can offer positive feedback about the company, do so. If you have nothing nice to say, say nothing. Keep a copy for your records.

Fourth, take care of the details. Wrap up your projects, or at least get them to the point where you can hand them over to the next person with no surprises. (In some fields, like software development, you can offer to return on a short-term, contractual basis if something comes up.)

Say goodbye to your co-workers. If there is anyone you want to keep in touch with, get his or her contact information. Remember, you can still network with these people for future opportunities. If you are leaving for a new position, try to not brag or otherwise offend co-workers.

If your company offers an exit interview, complete it. If they don’t offer it, you are not entitled to an interview. However, if there is any topic you feel the need to discuss, you can generally request an exit interview. During such an interview, it is perfectly fine to keep your reasons for leaving to yourself. Offer constructive criticism only, but if there is serious issue, make mention of it. Some companies are very good about following up on exit interviews. And if it is an ongoing problem, you’ll be doing your co-workers a favor by documenting it.

The golden rule of resigning is to simply remain polite and professional. This will protect you down the line, along with your reputation. If you expect any problems, make sure you have documentation of every step. Lastly, always resist the urge of the grand gesture. If you cover your boss’ desk in peanut butter before you leave, it will get around to prospective employers and clients.